Guidelines during Covid-19
 
Effective Monday, June 15, 2020, we resumed receiving and processing Police Information Check (PIC) applications and Police Information Check - Vulnerable Sector (PIC-VS) applications, along with the provision of civilian fingerprinting services.
Following the guidelines established by the DOC according to Worksafe BC requirements, the following procedures have been put in place for the safe and controlled resumption of these services:
Police Information Checks
  • The hours for the public to submit PIC applications are restricted to Monday - Friday from 0800 - 1600 hrs (8:00 am - 4:00 pm)
  • Only Administration Division Front Desk Staff will process PIC applications
  • Applicants will bring in a completed PIC application accompanied by copies of two pieces of ID (one with photo.) **  The PIC application is accessible below.
  • Applicants will attend 760 Vernon Avenue and contact Front Desk Staff using the building’s intercom located at the main door.
  • • Front Desk staff will complete the PIC application intake at the main entrance. Only when payment is required (example: for employment) will the applicant need to enter the building and be escorted to the Front Desk to use the Interac® machine. Cash is not being accepted as a form of payment.
  • The Interac® machine will be disinfected after each transaction.
  • The applicant must complete and pass the COVID-19 screening questionnaire currently in use prior to being allowed access into the building.
  • • When the PIC has been processed, it will be mailed to the applicant’s home address.
 
Civilian Fingerprinting Services
  • The hours for civilian fingerprinting are restricted to Monday - Friday from 0830 - 1130 hours and 1230 - 1530 hours.
  • Applicants will attend 760 Vernon Avenue and contact Front Desk Staff using the building’s intercom located at the main door. The applicant must complete and pass the COVID-19 screening questionnaire currently in use prior to being allowed access into the building.
  • The Front Desk staff PSR and the person being fingerprinted must wear provided non-surgical face masks during the process due to the inability to physical distancing.
  • The fingerprint room and equipment will be cleaned and disinfected after every transaction.
  • Payment transactions will only be accepted through the Interac® machine. Cash is not being accepted as a form of payment. The Interac® machine will be disinfected after the transaction.
 
 
** Accepted forms of ID for Police Information Checks:
 
1) Primary ID (Must be VALID & have a PHOTO)
- Canadian Driver's Licence    - Nexus Card    - Canadian Passport    - Firearm's Licence    - BC Services Card    - Canadian Citizenship Card    Permanent Resident Card    - BC ID Card
 
2) Secondary ID ( Must be VALID)
- Bank Card (name and signature)    - Foreign Passport    - Birth Certificate    - Correctional Service Conditional Release Card    - Consular Card    - Parole Certificate ID    - Police ID    - Student ID
- Provincial Medical Card    - Canadian Forces ID    - DND Driver's Licence    - Aboriginal Status Card    - Pleasure Craft Operator's Card    - Social Insurance Card (signed)    - Vehicle Registration (name and signature)
 
Please Note: A Credit Card is not an acceptable ID and a BCDL/BCServices combined card counts as ONE piece of ID.
 
 

POLICE INFORMATION CHECKS
(PDF document, three pages - letter size)

INSTRUCTION GUIDE FOR POLICE INFORMATION CHECKS

INFORMATION FOR APPLICANTS

INFORMATION FOR EMPLOYERS and VOLUNTEER AGENCIES

Read the instructions carefully. Refer to the Instruction Guide for Applicants and if you have any further questions you can call the Saanich Police Records information Clerk at 250-475-4262. IF COMPLETING BY HAND, WRITE CLEARLY AND USE INK.

 

** Persons requiring criminal fingerprinting pursuant to release documents MUST attend on the date ordered on that document to avoid additional criminal charges for Failure to Appear **


Volunteer Police Information Checks (Free)

The applicant must:

  • Reside in Saanich: or
  • Be volunteering for a non-profit organization that is located in Saanich (does not include unpaid practicum).

Check with your volunteer organization to determine if they want you to submit your completed form to them or to us.

If the volunteer organization wants you to submit the completed form to Saanich Police you will have to:

  • Provide us with a letter from the organization on their letterhead confirming that you are volunteering;
  • Submit your completed form to us;
  • Provide us with two pieces of valid government-issued ID (one of which must be photo ID); and

Processing time:

  • Current processing times will vary. Please inquire when you attend to complete or submit your application package.

 

 


Police Information Checks for Employment or any other Purpose

The applicant must:

  • Pay the prescribed fee (see below)
  • Reside in Saanich; and
  • Must provide two pieces of valid government issued ID (one of which must be photo ID).

 Processing time:

  • Current processing times will vary. Please inquire when you attend to complete or submit your application package.

 

If you have any questions about the Police Information Check process please call the Saanich Police Records Information at 250-475-4321 or This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Parole Board of Canada - Record Suspension (aka "Pardon")

 A record suspension allows people who were convicted of a criminal offence, but have completed their sentence and demonstrated they are law-abiding citizens, to have their criminal record kept separate and apart from other criminal records. Under the Criminal Record Act (CRA), the Parole Board of Canada (PBC) may grant, deny, or revoke record suspensions for convictions under federal acts or regulations of Canada.

 For the most current information, please visit the Parole Board of Canada website (link).

 

Fee Structure

 Fees must be made by way of Visa, Mastercard, Debit, or Cheque (payable to the Saanich Police).  No cash will be accepted during Covid-19.

 EMPLOYMENT:

 Police Information Check – Employment  $70.00
 Fingerprints – Any Purpose – Ink Only - Ink Fingerprints will not be taken during the     Covid-19 pandemic.  $50.00

 Fingerprints – Vulnerable Sector– Ministry of Justice – Employment 

 $50.00
 RCMP Civil Fingerprint Search Fee – Vulnerable Sector – Employment  $25.00

VOLUNTEER:

 Police Information Check – Volunteer   Free  
 Fingerprints – Vulnerable Sector– Ministry of Justice – Volunteer   Free  
 RCMP Civil Fingerprint Search Fee – Vulnerable Sector – Volunteer  Free 

Please note:

  • Police Information Checks can only be conducted for Saanich residents.
  • If fingerprints are required for Vulnerable Sector screening, the additional fee will apply.
  • Ministry of Justice referrals for Vulnerable Sector fingerprints for employment or volunteer purposes
    can only be conducted for Saanich residents.
  • Volunteers must reside within the Municipality of Saanich or the Volunteer Agency must
    be located within the Municipality of Saanich.

 

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